Visiting a heritage site in person can be an immensely impactful experience for learners. It bridges the gap between intangible cultural heritage and the physical environment, providing context to classroom discussions and theories. Additionally, it fosters a tangible connection with the past, enriching the educational journey.

Key elements of organizing a site visit

1. Purpose (why?): A site visit serves to immerse participants in the tangible aspects of history and culture. It brings theoretical knowledge to life and instills a sense of connection with the past. Moreover, it offers a unique opportunity to engage with intangible heritage within its physical context. 
2. Nature of the visit (what?): A site visit entails physically traveling to a historic site or encountering artifacts firsthand. This could involve trips to museums, galleries, or specific locations of historical significance. For instance, our Irish pilot project involved exploring the remains of a historic chapel, shedding light on a lesser-known yet significant local monument. 
3. Location selection (where?): Engaging participants in the research process fosters a sense of community ownership over the learning journey. Collaboratively determining the site visit location creates a shared experience. In our project, involving a heritage expert initiated the process, leading to the discovery of a hidden gem relevant to local stories. This collaborative approach ensures that the site holds relevance and interest for all participants. 
4. Planning and logistics (how?): The logistical aspects of a site visit depend on various factors, including location, site characteristics, and participant needs. Ensuring accessibility for all participants is paramount. Organizing transportation, considering physical requirements, and communicating essential details beforehand are crucial steps. Providing clear instructions regarding attire, weather preparedness, and meal arrangements ensures a smooth experience for everyone involved. 
5. Timing (when?): Utilizing tools like Google Forms can streamline the process of selecting a suitable date for the excursion. Considering factors such as season, weather conditions, and daylight hours alongside participant availability ensures optimal planning. Transparent communication of pick-up/drop-off times facilitates smooth coordination on the day of the visit.
6. On-site experience: Enriching the on-site experience may involve recruiting knowledgeable guides and allowing ample time for exploration and inquiry. Encouraging participants to ask questions and engage with the surroundings fosters deeper learning. Additionally, utilising 360-degree video technology can capture the essence of the visit, enabling remote participants to partake in the experience.

Organising a site visit requires careful planning and consideration of various factors. By fostering collaboration, ensuring accessibility, and maximizing the on-site experience, educators can create transformative learning opportunities that bridge the gap between theory and practice, connecting participants with their cultural heritage in meaningful ways.

For more on this topic see Sample exercise: field trip